put every song and recording in one list, then check each for four things: an ISRC on each recording, an ISWC on the song, writer shares that total 100, and a registration with your society. fix the songs that are earning or about to come out first.
gather songs from your distributor's dashboard, your split sheets, your DAW folders and old spreadsheets into one list. remove duplicates before you check anything, or you will fix the same song twice.
each recording should have an ISRC, the code for that recording. the song should have an ISWC, the code for the composition. the writer shares should total 100, and each writer should have an IPI number. the song should be registered with the society each writer belongs to.
a missing ISRC usually means the code was never copied over from your distributor or label. a missing ISWC usually means the song was never registered, or it was and the code was never recorded. shares that don't total 100 usually mean someone was left off. a writer without an IPI number either isn't a society member yet, or their number was never written down.
start with songs that are out and earning, because a missing code or registration there can mean money going unmatched. then songs coming out soon. then everything else.
bring your catalogue in from a spreadsheet or a streaming link, then ask your AI to audit your catalogue. pica names works missing an ISWC or an ISRC, works with no society registration on file, works whose writer shares don't total 100, and recordings missing codes. each song page shows what is still missing. when you ask, pica looks a song up in public sources and shows what it finds as "found", for you to accept or ignore. it never overwrites what you entered. when a song is ready, export a registration pack to take to your society.
from whoever released the recording, usually your distributor or label. a new recording gets its ISRC before it is released.
it is assigned when the song is registered with a society. if the song is already registered, the code is in your society account.
before each release, and whenever you take on songs from someone else. a quick check then saves a long search later.