terms of service

acceptance of terms

by accessing or using pica (the "service"), you agree to be bound by these terms of service ("terms"). if you do not agree to these terms, do not use the service. the service is operated by PICA Ltd ("we", "us", "our").

description of service

pica is a creative catalog management platform that helps music professionals organise their works, manage agreements, track finances, and collaborate with others.

• catalog management for musical works and recordings
• agreement and contract tracking
• invoicing and financial management
• integrations with third-party services
• ai-assisted features using your own api keys (byoc)
• provenance and compliance documentation

eligibility

to use pica, you must be at least 16 years old and capable of forming a binding contract. by using the service, you represent and warrant that you meet these requirements.

account registration

you must create an account to use pica. you are responsible for maintaining the security of your account.

• provide accurate, complete, and current information
• maintain the security of your password and account
• notify us immediately of any unauthorised access
• you are responsible for all activity under your account
• one person or entity per account (no sharing credentials)

subscriptions and payment

pica offers free and paid subscription tiers. by subscribing to a paid tier, you agree to the following.

• subscription fees are billed in advance on a monthly or annual basis
• all fees are in gbp and exclude applicable taxes
• you authorise us to charge your payment method automatically
• prices may change with 30 days notice
• no refunds for partial subscription periods
• beta discount (50% off for life) applies to early adopters

cancellation

you may cancel your subscription at any time through your account settings.

• cancellation takes effect at the end of your current billing period
• you retain access until the end of the paid period
• data export is available before account closure
• we may retain certain data as required by law

your content and data

you retain ownership of all content you upload to pica ("your content").

• you grant us a licence to host, store, and display your content
• this licence is limited to operating and improving the service
• we do not claim ownership of your music, works, or creative content
• you are responsible for ensuring you have rights to content you upload
• we may remove content that violates these terms or applicable law

ai features (byoc)

pica offers ai-assisted features using the bring your own credentials (byoc) model.

• you provide your own ai api keys (claude, openai, gemini, grok, ollama)
• we do not store your ai api keys on our servers
• ai usage is subject to your agreement with the ai provider
• we are not responsible for ai provider outages or changes
• ai responses are provided "as is" without warranty
• you are responsible for reviewing and verifying ai-generated content

third-party integrations

pica integrates with third-party services. your use of these integrations is subject to their terms.

• you authorise data sharing when connecting integrations
• we are not responsible for third-party service availability or changes
• integration access can be revoked at any time in settings
• third-party service terms and privacy policies apply

prohibited uses

you agree not to use pica for any unlawful or prohibited purpose.

• violate any applicable laws or regulations
• infringe intellectual property rights of others
• upload malicious code, viruses, or harmful content
• attempt to gain unauthorised access to our systems
• interfere with or disrupt the service
• use the service for spam, harassment, or abuse
• resell or redistribute the service without permission
• use automated means to access the service (except authorised apis)

intellectual property

pica and its original content, features, and functionality are owned by us and protected by copyright, trademark, and other intellectual property laws.

• the pica name, logo, and branding are our trademarks
• you may not copy, modify, or distribute our service or content
• feedback you provide may be used to improve the service

disclaimer of warranties

the service is provided "as is" and "as available" without warranties of any kind, express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement. we do not warrant that the service will be uninterrupted, error-free, or secure.

limitation of liability

to the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses, resulting from your use of the service.

our total liability shall not exceed the amount you paid us in the 12 months preceding the claim.

indemnification

you agree to indemnify, defend, and hold harmless pica and its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including legal fees) arising from your use of the service or violation of these terms.

termination

we may terminate or suspend your access immediately, without prior notice, for any reason, including breach of these terms. upon termination, your right to use the service ceases immediately. provisions that by their nature should survive termination shall survive.

changes to terms

we reserve the right to modify these terms at any time. we will notify you of material changes by email or through the service. your continued use after changes constitutes acceptance of the new terms.

governing law

these terms shall be governed by and construed in accordance with the laws of England and Wales, without regard to conflict of law principles. any disputes shall be resolved in the courts of England and Wales.

contact us

if you have questions about these terms, contact us at: